workload management

A Trick to Reduce Turnover

Turnover. The dreaded subject no one wants to spend their precious time on. There’s been a lot made of this topic in the past couple years, what with the Great Resignation and all. Even if resignations might be slowing a bit, no one in leadership wants to deal with having to replace valuable lost employees. In a new piece by Maurice Schweitzer, Professor of Operations, Information, and Decisions and Professor of Management at Wharton, he shares one intervention management and leadership can take to help reduce turnover rates.

If leadership wants to retain employees, simply reorder their assigned tasks. In the largest field study of it's kind, Schweitzer and his colleagues found that employees are far more likely to quit when given many difficult tasks consecutively. When they are given a more balanced workflow of difficult tasks followed by less challenging tasks, morale remains higher and employees are far more likely to stay. Seeing as there is always difficult work to be done, this can be a bit of a challenge in and of itself, but maintaining a balanced workflow can be one of the most powerful tools in retaining and motivating workers.

This study explains how employees associate their satisfaction with their job with the “Peak-End” rule. Most of us follow this rule for any experience. We tend to remember the “peak”, meaning the best, worst, or most extreme moment, and the “end”, the most recent moment associated with the event. Therefore; if an employee is constantly having to deal with extremes in their workload, they will associate more negative feelings with their job in general. The original paper, published in Proceedings of the National Academy of Sciences, connects the behavioral psychology of the findings with practical steps management can take to make sure employees maintain this balance. Give it a quick read and see if the practical tools can help leadership with employee retention at your company.

Preventing Burnout

“Burnout”, although currently a hot topic, is by no means a new concept. Even in our pre-pandemic lives this was a very real danger, especially in the workforce (although it can also happen in our personal lives as well). Luckily, Wharton’s own Adam Grant has come up with one of their simple yet highly effective nano-tools for leaders. His new article highlights his approach to preventing burnout, using a model he dubs “Demand-Control-Support”.

In this model, he highlights the strategy in the following ways:

  • Demand: Make structural changes that lighten the load on the person doing the job or redistribute tasks.

  • Control: When you can’t eliminate demands, you can at least give people the autonomy and skills they need to handle them.

  • Support: Create cultures that make it easy to request and receive help.

It is interesting to see how differently these changes are exemplified in different industries. In some, for instance, tasks forces were created to identify where time-consuming tasks were holding people up, and new systems were put in place to correct them. At a Cleveland hospital, it was discovered that doctors were spending an inordinate amount of time charting in an outdated electronic health record system. Once this “demand” was identified, new management software was put into place and doctors were able to spend more time with patients.

While some companies may be able to address these issues immediately, others are more reticent, especially in the face of a predicted economic downturn. Many companies are already facing lay-offs, which, if not handled properly, will only increase burnout, not decrease it. Should a company find itself here, it is important that leadership take into account the “Support” aspect of Mr. Grant’s model. This step is able to really highlight top-down changes, as leadership must sometimes make the shift to the idea that asking for help is a sign of strength, not one of weakness. When leadership opens up about personal struggles, this culture is normalized, and employees generally are less prone to burnout, even if their workloads increase.

With “quiet quitting” coming into the modern lexicon, burnout has been blamed for this drawback from work life. Ideally, using these nano tools will prevent burnout, and thus embolden employees to set these healthy boundaries without taking away from what they are able to offer in their jobs. Take a look at Mr. Grant’s newest piece and see how your company can integrate these measures. Economic fluctuations and workload shifts are inevitable, but burnout is not.